By Trent Powell

When I first purchased my vacation rental property in 2006 I knew I desired to possess some form of rental agreement. It’s unfortunate in this day and age we can’t make agreements based on hand shakes or someones word. We need some kind legal document to specify requirements and identify all necessary facts. Don’t get overwhelmed by the idea of making your own personal rental agreement for your vacation rental. There is some basic information you need to include. I have used my rental agreement for almost 6 years and it appears to operate pretty well. Below My goal is to share basic categories I have included in hopes to help you get started making your own. If you will want firm agreement without loopholes make sure you have any document triple checked from your attorney. I hope this helps. If you like this content please share your feedback in addition to referring my site to your family.

1. Date – date the agreement

2. Rental Dates – deliver the decided upon dates

3. Check-in / Check-out – let your renter know the appropriate time to enter and vacate your vacation rental

4. Total bill – I break down their bill into nightly rate, cleaning fee, your regional taxes together with the deposit. It will help avoid other questions of how we reached our total

5. Payment type – I provide my renters with two options, mail a cashiers check or pay by debit card

6. Signing Instructions – I need the document to be signed and returned. Furthermore have an address where it must be returned

7. Rental Rules – these will change based upon your residence, family rules and needs. Here are a few I currently use

— Check-in and Check-out – I repeat this.

— HOA Rules – My HOA rules for example require all cars to be parked inside driveway instead of along the street

— Smoking or Non-smoking property.

— Pets are or may not be permitted.

— Damage / Reservation deposit – This explains a little bit about refunding the deposit depending on how they left my property.

— Payment – I require 50% of your total payment due at time of their reservation and the remaining 50% within a minimum of One month before occupying my property.

— Cancellation – I’ll refund my renters money if they must cancel as long as they notify me within Thirty days

— Maximum Occupancy – I allow 8 occupants before charging additional rent.

— Maid Service – The renter is notified there isn’t daily maid service however cleaning fee will apply at the end of their stay.

— Rate changes – Rates are at the mercy of change without notice.

— Falsified reservation – Any falsified reservation could possibly be be subject to loss of advanced payment and the party is definately not permitted check-in.

— Written exceptions – If the renter need any exception it needs to be documented by myself before occupying the house.

— Parking – Just what are your parking policies.

— Storm / Road Policy – My property is in the mountains I am certain to let my renter know they are driving to my property at his or her risk and their aren’t any refunds due to a storm.

— Privately Owned – This is probably the most crucial one, I let the renter know I am not accountable for any accidents, injuries or sickness that happens while you’re on the home.

— Contact information – I require full contact information including a visa or mastercard from the renter.

— Signature – Make sure to have your renter sign and return the rental agreement prior to occupying the vacation rental property.

About the Author: I just created a vacation website reviews website helping me with the journey to gather other property owner feedback to make the ultimate vacation rental website. I would love to hear from you by posting feedback at

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